Statement of Transfer Student’s Rights and Responsibilities in the College Admission Process

March 29, 2015

As a student making application to transfer from one college or university to another, you have both rights and responsibilities. 

 YOUR RIGHTS ENTITLE YOU TO: 

  • Receive complete information from colleges and universities about their transfer admission requirements, including all documents required for admission and housing and comprehensive information about their institution’s costs, aid opportunities, practices and packaging policies. 


  • Receive information about transfer of courses, credit hours, quality points and degree requirements. This includes information about transferring courses with grades below a ‘C’, courses you may have repeated and credit previously granted by examination or advanced placement. 


  • Receive official verification of acceptance and, at least one month prior to enrollment, also receive: 


    a. written evaluation of courses and credit accepted for transfer credit and their course equivalencies;


    b. an outline of transfer courses and requirements which these courses and requirements will satisfy for the degree you are seeking;

    c. statement about your previous grade-point average/quality points and how they will (or will not) affect your new index;

    d. a written analysis of the number of semester/ quarter hours and credits required to complete a degree in your currently stated major area of study (if applicable). 

 

  • Wait to respond to an offer of admission and/or financial aid until you have heard from all colleges and universities to which you have applied or until May 1, whichever is earlier. 

  • Request (in writing) an extension from colleges that request commitments to offers of admission and/or financial assistance housing prior to May 1. They must grant you this extension (until May 1) and your request may not jeopardize your status for admission and/or financial aid. 

  • Know that admission officers of NACAC member institutions will not recruit students who are currently enrolled at other institutions unless those students initiate the inquiries, or unless institutions that provide transfer programs seek such cooperation. 

  • If you think your rights as a transfer student have been denied, you should contact the college or university immediately to request additional information. In addition, you should notify the Admission Practices Department of the National Association for College Admission Counseling (NACAC), 1050 North Highland Street, Suite 400, Arlington, VA 22201. 703-836-2222, www.nacacnet.org. NACAC will notify the president of the NACAC state or regional affiliate who will initiate an investigation of your complaint. 

 

YOUR RESPONSIBILITIES ARE TO: 

  • Understand the policies and procedures of each college or university regarding application fees, financial aid, scholarships and housing. You should also be sure that you understand the policies of each college or university regarding deposits that you may be required to make before you enroll and the dates when refunds of those deposits will be available. 


  • Complete all material that is required for application and submit your application materials on or before deadlines. 


  • Notify each college or university which accepts you whether you are accepting or rejecting its offer. You should make these notifications as soon as you have heard from all the colleges and universities to which you applied, or by May 1, whichever is earlier. 


  • Confirm your intention to enroll and submit a deposit to only one college or university by its required notification date, usually May 1. 
If you are put on a waiting list by a college or university and are later admitted by that institution, you may accept the offer and send a deposit to that institution. However, you must immediately send notification of your change in plans to any other college or university to which you previously indicated your intention to enroll. 


 

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